ABOUT EIT CULTURE & CREATIVITY
EIT Innovation Communities are designed as pan-European partnerships that bring together business, research centers and universities with the aim to tackle global challenges Europe faces, e.g. in Climate, Raw Materials, Urban Mobility or Manufacturing. For more please visit www.eit.europa.eu. The European Institute of Innovation and Technology (EIT) launched 2023 the building of the Innovation Community for the Cultural and Creative Sectors and Industries (CCSI), called EIT Culture & Creativity (EIT CC).
EIT Culture & Creativity’s mission is to support growth, jobs and competitiveness in CCSI to compete on global markets through providing interventions to CCSI and sector-specific challenges in education, innovation and business creation and foster interdisciplinary and cross-sector collaboration. In this way, EIT Culture and Creativity unlocks the innovative potential of its fragmented ecosystem, contributing to Europe's triple transition and building a new understanding of competitive entrepreneurship. We will focus on the following priority areas, each having its unique challenges and a need for intervention while representing a significant share of the EU CCSI workforce and revenue: Architecture, Audiovisual, Cultural Heritage, Gaming and Fashion.
To represent the diversity of the CCSI stakeholders, from profit to non-for-profit organizations, EIT Culture & Creativity set up a two-strand governance under German law: A nonprofit association (EIT CCSI e.V.) and a Limited Company (EIT Culture & Creativity GmbH), both legally registered in Cologne.
EIT Culture and Creativity GmbH (EIT CC) is funded in the first years by grants of the EIT, while the EIT CCSI e.V. receives membership fees from its partners to provide, under German law tax exempt, services for the CCSI ecosystem. EIT Culture & Creativity aims to become financially sustainable and independent from public grants or membership fees over the course of 15 years. Starting from 2025, EIT CC will execute an investment portfolio approach holding equity in the start-ups and scale-ups that join its various Business Creation and Innovation programmes. In the long term, EIT Culture and Creativity aims to be financially sustainable by the returns from these investments and equity, effectively acting as an impact investor.
For more please visit our website..
EIT Culture & Creativity now invites applications for the position of:
EXECUTIVE ASSISTANT
1 FULL-TIME POSITION AT EIT CULTURE &CREATIVITY
ABOUT THE POSITION
EIT Culture & Creativity is seeking a highly organised and proactive Executive Assistant (m/f/d) to support the CEO and Executive Leadership Team in managing their strategic and operational responsibilities.
In this critical role, you will be an integral part of the Executive Office, ensuring the seamless communication and coordination necessary to support the Executive leadership team.
Your efforts will be key in optimising daily operations and enabling the leadership to perform effectively in a dynamic, fast-paced environment.
The ideal candidate will possess exceptional attention to detail, superior interpersonal and communication skills, and the ability to manage sensitive information with discretion in a complex, multi-stakeholder setting.
ABOUT THE TASK & MISSION
Your main responsibilities will include:
Executive and Administrative Support
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Provide high-level administrative and organizational support to the CEO and Executive Leadership Team, including calendar management, travel coordination, correspondence, and meeting preparation.
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Effectively manage daily priorities, monitor deadlines, and ensure the seamless flow of information both internally and externally.
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Draft, proofread, and format executive correspondence, reports, and presentations in English (and desirably German), ensuring clarity and accuracy.
Governance and Board Management
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Assist in the preparation, coordination, and documentation of meetings for the Supervisory Board (of our GmbH) and Executive Board (e.V.), ensuring compliance with governance protocols and legal requirements in close alignment with the Legal Department.
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Coordinate and manage logistics for Board and Partner meetings, including scheduling, invitations, agenda preparation, and minute-taking.
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Serve as a liaison with Board members, partner representatives, and legal advisors to ensure effective communication and timely documentation.
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Maintain accurate and confidential records of governance-related documents and decision-making processes.
Stakeholder and Partner Coordination
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Facilitate coordination between the CEO’s office and key stakeholders, including EIT, EU institutions, and the network of European partners.
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Support communication with EIT Culture & Creativity’s pan-European ecosystem of universities, research organizations, creative businesses, and cultural institutions.
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Contribute to the planning and execution of events, such as partner assemblies, stakeholder forums, and strategic workshops.
Office and Process Management
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Collaborate with the Head of Office to drive continuous improvement in executive workflows, document management systems, and internal processes, enhancing overall efficiency.
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Provide general administrative support to the central management team as needed.
THE REQUIREMENTS
To be successful in your role, you must have
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Experience: Several years of work experience in a similar role, preferably within an international or EU-funded organization.
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Language Skills: Excellent command of English (C1 or higher) and preferably German.
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Organizational Skills: Exceptional organizational and time management abilities, with a proactive, solution-oriented approach to tasks.
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Board and Governance Expertise: Proven experience in preparing for and supporting board or governance meetings, including minute-taking and document coordination.
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Confidentiality and Professionalism: Demonstrated ability to handle sensitive and confidential information with the highest level of discretion, professionalism, and attention to detail.
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Digital Proficiency: Strong digital skills with confidence in using tools such as MS Office, Teams, SharePoint, and CRM or document management systems.
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Interpersonal Skills: Excellent interpersonal skills, with the ability to collaborate effectively across diverse stakeholders, sectors, and countries.
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Interest in European Ecosystems: A genuine interest in the European innovation, cultural, and creative ecosystems is an asset.
WE OFFER
- A competitive salary with benefits.
- Participation in building a company with ambition to contribute to the future of Europe.
- Fast and flat processes, straight internal communication, low hierarchies, and freedom to operate.
- A dynamic and collaborative team within an organization that offers modern, well-located office facilities and the flexibility to work remotely.
DIVERSITY & INCLUSION
EIT Culture & Creativity aspires to be an equitable and inclusive community. We nurture an open culture, where everyone is supported to fulfil their potential. We see inclusivity of talent as the basis of our success, and the diversity of perspectives and people as a highly valued outcome. EIT Culture & Creativity provides equal opportunities to all employees and applicants regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, functional impairment, citizenship, or any other aspect which makes them unique. We look forward to welcoming you to our community.
SELECTION PROCESS
A Selection Committee of experts will be appointed to carry out the evaluation of applications submitted. Please note that the Selection Committee´s internal proceedings are strictly confidential for avoiding conflicts of interest. Shortlisted candidates are invited to virtual interviews in the first rounds and to a personal interview in the final round at EIT Culture & Creativity GmbH with the Selection Committee. Candidates may be asked to provide proof of qualifications, background, skills, and experience by providing relevant documents. Candidates can be also invited for interviews on other now or formerly open job vacancies of the EIT Culture & Creativity.
APPLICATION PROCESS AND ADDITIONAL INFORMATION
A complete application should consist of:
I. Europass Curriculum Vitae, Europass CV https://europass.europa.eu/en/create-europass-cv.
II. A motivation letter describing briefly how you meet the criteria outlined and your vision for the role (no longer than 2 DIN-A4 pages).
Please apply here by clicking on the application form: APPLICATION FORM
Important: The application should be written in English. Only complete applications will be evaluated (full curriculum vitae and motivation letter, in two separate files).
The job vacancy will be open until 3 March 2026 at 18:00pm (CET). For questions regarding the application process, please contact [email protected]. If you would like to learn more about the EIT Culture & Creativity, visit www.eit-culture-creativity.eu.
Take the lead in this exciting journey. Send us your application now!